We live in a time where if you want something done in a proper way or need information that will not only satisfy, but also exceed your needs, you better know how to communicate.
Why am I being so blunt? Because, without knowing the importance of professionalism in communication you will have a shadow cast upon anything you do simply because you look, for lack of a better word, dumb. I’d like to target the two big points of timely communication and professional email decorum, in order to help anyone looking to beef up their image when communicating something simple or even something big.
If you want something done or communicated to the best of it’s ability, it needs to be on point and on time. Let’s talk about being on time real quick. Most people think that on time means doing the given task on it’s planned date or when it should be done. WRONG. On time should always be before they are expecting it. This will not only benefit them, but it will also show them that you care and want the relayed message to hold a bigger impact since you are clearly showing preference or priority to the subject matter. Now, moving on to being “on point”. People thoroughly enjoy simplicity. No matter if it is an email, a letter, or something communicated in person, be short, sweet and to the point, meaning no fluff. They will not only respect you for keeping it timely but it will lead to more detailed questions in the future in which you can then elaborate on whatever the subject is.
The second and maybe one of the biggest topics in communication is professional email decorum. Whether it’s to your professor, your parents, your dog or cat, or most importantly your employer/boss, you should:
- Always, always, always proofread everything before you send it
- Similar to the first topic, it should be short and to the point
- Be sure to use sophisticated language, that way you will always prove that you know what you are talking about and it will keep you in practice to continue talking that way in your daily life
- Always write the body first, then the subject, then the recipients.